ADMINISTRATION AND MANAGEMENT SERVICES

2.1 ADMINISTRATION AND MANAGEMENT SERVICES

2.1.1 Administration, Municipal Council, Commissions and Boards

We commit to:

  1. Serve our clients within 30 minutes of arrival.
  2. Deliver to citizens and stakeholders correspondences, circulars and other invitations for meetings and capacity building in at least 1 week prior to events.
  3. Hold six (6) mandatory Council sessions and 6 Standing Committees Meetings annually.
  4. Coordinate annual approval of work plans, Development Plans and budgets by April of every Fiscal year.
  5. Provide feedback on implementation of lawful Council Resolutions on Quarterly basis.
  6. Conduct supervision and coordination of all Government Programs on a quarterly basis.
  7. Carry out quarterly fiscal accountability for all government programs and submit to relevant offices timely.
  8. Attend quarterly Municipal Security committee meetings and brief DSC on all development activities of the Municipal.
  9. Coordinate and Conduct all International, National and Municipal functions in liaison with Development partners.
  10. Regularly advice and guide Municipal council and lower local council’s on the formulation and implementation of ordinances and bye-laws.
  11. Conduct joint quarterly monitoring of Municipal projects.
  12. Approve annual Work plans, Development Plans and Budgets according to the mandatory time.
  13. Prepare and implement annual Municipal procurement plan in accordance with the approved schedule.
  14. Deliver Municipal State of Affairs address once a year.

2.1.2 Human Resource Management

We commit to:

  1. Appraise all Municipal Staff by 30th June of every Fiscal year for traditional staff and education sector by 31st December of every year (Calendar year).
  2. Prepare and submit all approved vacant positions for recruitment as declared by HODs and as supported by the wage bill within a month of submission.
  3. Access newly appointed staff on payroll within 2 months from the date of appointment.
  4. Induct all newly recruited staff within 3 months of their reporting to duty.
  5. Pay staff salaries and pension by 28th day of every month and distribute the pay slips after payment of salaries.
  6. Submit staff due for confirmation to DSC within one month of completion of probation and appraisal.
  7. Conduct Human resource audits on a bi-annual basis to ensure efficient payroll management
  8. Process and complete approval of Pension files for payment within two months from the date of submission of files.
  9. Conduct pre-retirement trainings and have retirement requests initiated 6 months before retirement date.
  10. Conduct quarterly Rewards and Sanctions committee meetings and implement decisions of the committee within a month from the date of the meeting.
  11. Carry out capacity building sessions for staff annually.
  12. Track staff attendance to duty and prepare for submission analyses to the Responsible Officers within one week of the subsequent month for appropriate action.